We will work with you in the concept development of the event. This
includes the date, price, theme, location etc.
We will develop a proposed budget with price estimates for all the
services involved and project revenues. We will fill out and file
the Los Angeles Police Commission Social Service Permit and Results
We will provide a time schedule which will be used as a guideline.
Missed deadlines can be detrimental to the success of an event.
We will work with you in developing a dinner committee and co-chairs.
We will attend, with notice, any necessary meetings with your committee
Graphics And Printing
We will work with a graphic artist and present for your approval,
designs for stationery, invitations, tribute journals, and any other
We will manage and assist you in the development of mailing lists
and coordinate all mailings.
Follow-up calling is an integral part of a successful event. We will
coordinate calling done by committee members as well as calling on
our part. Although we will do calling, we do stress that a personal
call can be very effective. Local telephone calls and faxing are included
in the coordination fee.
We will arrange, with your approval, all elements of the event: the
food, decor, audio/visual, lighting, parking, security etc.
Reservations And Finances
We will receive and register all money and ads, and register and ticket
all attendees. We will handle money received in a mutually agreed
upon manner. We will forward all approved bills to you for payment.
We will do the solicitation mailing, assist in the follow-up calling
and work with the graphic artist and your designated person on the
design and ad placement.
We will work with you on the event program. If desired, we will coordinate
a printed program and distribute it at the event.
We will coordinate the seating with your committee and be responsible
for the ticket processing.
We will be at the event to oversee the set-up and all arrangements.
We will distribute the dinner tickets and attend to any questions
or situations which may arise.
We will follow-up on any unpaid reservations. We will present you
with a final event summary, final budget report and a contributors
list. We will fill out and file the Los Angeles Police Commission
and Results of Activity.
Fees are based on the event size and scope.
The following expenses will be billed separately:
*Addressing and mailing fees.
*Long distance telephone calls and faxing, postage, messengers, Federal
Express, copies, miscellaneous printing, and additional office supplies.
*The services of all outside vendors, such as graphic artists, printers,
photographer, catering, public relations, entertainment etc.
While we will extend our best efforts to assist in the sales of tickets
and ads, the parties acknowledge that we cannot guarantee any level
of gross or net receipts. We will use our experience, contacts, and
efforts to be as successful as possible in coordinating a profitable
as well as enjoyable event.